A ready-to-use pack of applicant screening templates and example forms that help you standardise your process and reduce errors.
“When screening processes rely on ad-hoc forms or inconsistent document requests, applicants and teams struggle with delays, repeated queries and uncertainty. This pack gives you clear, professional templates and example forms so you can set expectations, gather the right information first time and support smoother, more reliable screening outcomes.”
Expert Built Applicant Screening Documentation Guidance
Developed by Graham and Vivianne Johnson, industry-leading screening experts with nearly 20 years' experience conducting pre-employment checks across the UK. This professional templates pack gives you ready-to-use documentation for every stage of compliant applicant screening, built from real operational processes.
Covering 19 templates across the complete screening workflow: applicant details and consent, role risk assessment, identity verification, address verification, right to work, employment history, education and qualifications, professional registration, DBS disclosure, references, financial probity, social media review, health declarations, overseas checks, screening summaries, re-screening records, and adverse information handling.
Each template includes practical guidance drawn from the Johnsons' experience, with common mistakes to avoid and a quick reference guide for selecting the right checks for each role.
Perfect for HR professionals, compliance officers, screening administrators, recruitment managers, and operations leads responsible for safe hiring.
✓ Nineteen professional templates covering every pre-employment check.
✓ Risk assessment framework to match screening depth to role.
✓ Legal compliance guidance for GDPR, right to work, and DBS.
✓ Common documentation mistakes identified so you avoid them.
✓ Quick reference guide for fast, accurate template selection.
Document every check. Build audit-ready files. Hire with confidence.
Expert Developed | UKRLP Registered Provider.
Why We Built This
We created this templates pack because most employers know they need to screen properly but have no structured way to document it. Without consistent templates, screening records end up incomplete, inconsistent, and impossible to defend during an audit.
From 2006 to 2024, we operated our own screening businesses, processing thousands of applicant files across the UK security sector. We saw first-hand how missing signatures, undated entries, incomplete consent forms, and poorly structured files caused organisations to fail inspections they could easily have passed.
What Makes This Different
You will get 19 templates that follow the exact workflow we used operationally: from the file cover sheet and consent form right through to the screening summary and clearance decision. Each template captures the specific information auditors and inspectors look for, including fields most employers forget to include.
Every template comes with practical guidance drawn from real screening files we built and real audits we prepared for. You also get a common mistakes section and a quick reference guide so you can match the right templates to each role instantly.
This is not a generic HR forms pack downloaded from the internet. It is built by us, practitioners who documented and defended thousands of screening files over 20 years. Expert-developed and UKRLP registered.
Built for professionals responsible for safe, compliant hiring in security sensitive environments
You manage hiring and need consistent documentation that proves every check was completed properly. This templates pack gives you a structured, audit-ready file for every applicant from day one.
You carry out screening checks daily and need reliable templates that capture the right information every time. This pack standardises your process so nothing is missed and every file is complete.
You are accountable when auditors or inspectors review your screening records. This pack gives you the documentation framework to demonstrate due diligence and pass inspections with confidence.
Our courses are independently accredited by a recognised CPD body so every completed module converts into verifiable CPD hours you can record.
That means your team’s learning is not just a checkbox — it is formal professional development that holds up in audits, appraisals and regulatory reviews.
Certificates are issued instantly on completion in downloadable PDF format, include course duration and CPD hours, and are produced to a standard that employers, compliance teams and auditors expect.
VH Courses is listed on the UK Register of Learning Providers (UKRLP), a public register that confirms our status as a legitimate training provider.
This registration demonstrates our ongoing commitment to governed, traceable, high-quality learning provision and makes it easier for corporate procurement, public bodies and partners to verify who we are.
In short, it removes doubt for buyers and supports procurement and audit checks.
This pack is designed to be straightforward, even for beginners. Each template includes guidance on what information to capture and why, so you can build compliant screening files from your very first hire.
Yes. The templates are structured to capture exactly what auditors look for, and the included common mistakes section highlights the documentation errors that most frequently cause organisations to fail.
Yes. You will find dedicated templates for adverse information risk assessment, overseas criminal record checks, and re-screening, giving you a clear process for handling difficult screening scenarios confidently.
Yes. The quick reference guide and risk assessment framework help you match the right level of screening to each role, so you can manage documentation consistently across your entire organisation.
The pack is delivered as a professionally formatted PDF that you can download immediately after purchase. You can print the templates or use them as a guide for creating digital versions within your own systems.